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NSF Future Internet Network Design
PI Meeting

Marriott Westfields Washington Dulles

14750 Conference Center Drive

Chantilly, VA 20151

November 8-9, 2006

<< Back to NSF PI Meeting home page

Attendance is by invitation only for principal investigators who have received NeTS-FIND awards.

Up to $1,500 of your travel and hotel stay will be reimbursed. You will be reimbursed for all meals during travel that are not provided during the workshop.

Guidelines for Expense Reimbursements

When traveling at CRA’s expense, please do so as economically as possible and refer to the following guidelines. Contact CRA’s Business Manager, Ken Hoffman, hoffman [at] cra.org, in advance if you have questions.

Expense reimbursement form (7 KB PDF)

Fill in your name and provide the address where you want the check to be sent.
Indicate where you traveled and for what purpose.
List all daily expenses in the appropriate column.
Sign the expense form.
Include all original receipts for each expense that you claim. Receipts for meals under $75 are not required. Please tape your receipts onto 8½ x 11 sheets of paper and staple these to your expense reimbursement form.
List all expenses in US dollars. If you incurred expenses in a currency other than US, use the appropriate exchange rate to make the conversion.
CRA can reimburse only necessary and reasonable expenses. These typically include economy airfare, ground transportation, and meals while traveling. This also includes reasonable expense for meals. Use the federal per diem as a guideline to “reasonable.”
Please remember the following restrictions when making your arrangements:

If traveling internationally, you generally must use only US flag-flying carriers. If you have a question about this please contact CRA’s Business Manager.
Car rentals are disallowed unless pre-approved by the CRA Business Manager for unique circumstances. If you have approval, please attach this to your expense report.
Room charge and taxes will be reimbursed.
Meals otherwise provided by the conference/meeting/workshop will not be reimbursed.
Personal items will not be reimbursed.
Alcoholic beverages will not be reimbursed.
If you combine CRA travel with other professional or personal activities, only the portion directly related to CRA may be claimed for reimbursement.